Staff Assistant

Apply now Job no: 499817
Department: Center for Cybersecurity Research and Education
Work type: staff part-time non-exempt
Location: Huntsville, AL
Categories: Administrative - Clerical

Purpose of the Position:

The Staff Assistant serves the Center for Cyber Security and Research Education and is responsible for customer service delivery, secretarial, administrative, and purchasing-related duties.

Duties include:

Administrative/Secretarial Support:
• Provides administrative and clerical support to the Director and Deputy Director of the Center for Cybersecurity Research and Education.
• Performs office tasks, such as typing correspondence to include proof-read and editing documents, and schedules, maintaining processes and procedures for documents, forms, and reports, establishing a filing system, preparing spreadsheets, faxing, and emailing, telephoning, photocopying, and picking up mail. Maintain confidentiality and good record-keeping practices.
• Assist in the coordination, and set up for internal and external meetings, training, and other events and special departmental projects, as assigned
• Greet students, faculty, staff, visitors, and campus partners; provide a high level of customer service, and maintain a productive and quality work environment.
Office Support:
• Assists with general office management functions and coordination, e.g. maintenance of office supplies, coordination of work orders, printing requests as well as Marketing and communications requests
• Assists with travel authorizations and arrangements. Prepares and processes expense reimbursements.
Purchasing Support:
• Supports the CCRE Team with the receipt and processing of staff purchasing requests, P-card purchases, requisitions, and cost transfers; ensures purchase delivery; tracks and reconciles requisitions and Pcard purchases in a purchasing log

Minimum Requirements:

• High school education or equivalent.
• 1-3 years of full-time verifiable secretarial or administrative work experience.
• Must be proficient in Microsoft Office Suite, and have strong computer-based knowledge
• Demonstrated ability to communicate effectively, both orally and in writing.
• Excellent customer service and problem-resolution skills.
• Ability to work independently, prioritize work, and manage multiple work assignments.
• Ability to work with sensitive and confidential information.
• Ability to solve problems and make decisions within a complex environment.
• Must be detail-oriented, accurate, dependable, organized, self-starter, and able to work under pressure.

Desired Qualifications:

• Associate's degree is preferred.
• Experience in a higher education setting is desired.
• Experience with scholarship programs is preferred.
• Experience with purchasing is desired.

Published Salary (if available):

$17,250 - $18,800 (FTE=$34,500 - $37,600

Advertised: Central Daylight Time
Applications close:

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Please note, job openings are posted for a minimum of three (3) business days and may be removed from the job posting board and filled any time after the minimum posting period has ended.