Staff Careers

The Manager of Fixed Assets & Capital Improvements Accounting is responsible for the accounting, financial reporting, compliance, and management of the University’s capital assets and capital improvements. The position is a critical member of the Accounting & Finance leadership team, providing oversight for fixed asset management, and has responsibility for completing portions of the University's financial statements and note disclosures.

Duties/Responsibilities

• Manages fixed assets disposal, transfers, and adjustments.
• Reviews and approves monthly fixed assets reconciliation and completes monthly fixed assets expense elimination entries.
• Leads the Asset Management team to complete asset spot checks, tagging, annual training, annual inventory, and other fixed asset procedures outlined in the UAH Asset Management Policies and Procedures Manual.
• Manages the property records for the university as a whole and oversees the fixed asset module, substantiating system integrity and ensuring property records are in compliance with applicable federal and state regulations and University policies
Oversees the processing of weekly vendor invoices and weekly reconciliations associated with capital improvements.
• Reconciles to State budget reports, including reclassification entries, capital improvement reconciliation, work-in-progress, and arbitrage reporting.
• Creates fund and attribute codes, partners with the Budget Office and Facilities & Operations Office to establish and oversee project budgets, and sets up the project tracking sheets for new capital improvement projects.
• Maintains positive balances for all capital improvement projects and provides adequate approved allotments of funds.
• Analyzes, reviews, and integrates capital budget-related information and guidance received from multiple internal and external offices including the UA System Office, Alabama Department of Finance, as well as the UAH Accounting & Financial Reporting and Budget Offices.
• Serves as a resource to the UA System Office, UAH Budget Office, Facilities & Operations, and UAH leadership regarding financial and budgeting matters on capital projects.
• Collaborates with various stakeholders to resolve accounting, budget, and other related issues.
• Performs the year-end fixed assets closing procedures, including but not limited to depreciation calculation and posting, asset useful life evaluation and updates, building inventory, library books, intangible assets, building impairments, and loss on disposal balancing.
• Performs the year-end capital improvements procedures, including but not limited to capital improvements close out, review of assets to capitalize (reclassify from construction in progress), capital improvements accounts payable accrual, capital improvements retainage accrual, and construction-in-progress balance reconciliation.
• Serves as a valuable member of the Accounting & Financial Reporting team and independently completes fixed asset and capital improvement-related worksheets, notes, and disclosures.
• Assists the AVP, Finance & Business Services/Controller and Accounting & Financial Reporting Department in implementing new GASB standards and requirements, new policies and procedures, and/or new systems related to fixed assets and capital improvements when needed.
• Provide administrative and/or functional supervision of personnel involved in the daily operations of inventory control, asset management, and reporting.
• Special projects and other duties as assigned.

• Bachelor's degree in Accounting from an accredited post-secondary institution
• A minimum of 5 - 7 years experience in progressively responsible financial management, including accounting and financial reporting
• Must have strong analytical, accounting, financial, and budgetary skills with strong attention to detail and accuracy
• Must have proficient computer skills, including Microsoft Excel and accounting software
• Ability to communicate effectively, both orally and in writing, with various levels of University staff and officials
• Must have excellent organizational and presentation skills
• Experience in the interpretation, development, and implementation of complex policies, procedures, and rules relating to accounting and internal controls

• CPA license is highly desirable
• Experience in accounting for capital improvements in a public university or state agency setting
• Knowledge of capital project planning and tracking processes
• Familiarity with GASB standards and extensive knowledge of capital asset reporting requirements for government financial reporting

$80,000 - $105,000