Staff Careers

The Administrative and Events Coordinator will provide essential administrative support to the Invention to Innovation Center (I2C). Responsibilities include providing moderate to complex administrative support, performing day-to-day administrative tasks, including managing several calendars, handling and creating correspondence, maintaining records, and assisting with operations. In addition, this role will coordinate logistics for meetings, workshops, and special events, supervise and manage event setup, and provide on- site support. The ideal candidate will be highly organized, detail-oriented, and able to balance the routine administrative responsibilities with the variable needs of event coordination.

Duties/Responsibilities

Administrative Duties
• Provide administrative support for the operations of the Invention to Innovation Center (I2C).
• Performs moderately complex, and well documented administrative tasks.
• Act as an Office liaison and coordinator.
• Receives and route phone calls, emails, and/ or guests.
• Performs scheduling, manage and maintains multiple calendars.
• Drafts and sends communications on supervisor or departmental behalf. Create, develop, edit, and proofread memos and reports. Maintain filing systems, manage and maintain data bases and records to ensure confidentiality, accuracy and accessibility.
• Prepare, complete and process invoices, create and generate financial reports.
• Perform budget management, monitoring, and maintenance tasks.

Event Coordination
• Assist in the planning, implementation and execution of meetings, workshops and events.
• Supervise and manage event set up, on site support, and coordinate logistics to include a/v needs and participant registration.
• Serve as onsite point of contact during events to ensure smooth execution and operation.

Communication and Stakeholder Engagement
• Draft professional correspondence and meeting materials for internal and external stakeholders.
• Maintain positive working relationships with tenants, staff and vendors.

Other Duties as Assigned
• Provide administrative, programmatic, and coordination assistance and support to other staff as needed.
• Assist with special projects that support the I2C's needs.
• Perform other duties as assigned

• Bachelor's degree in business administration, marketing, communications, or a related field; 3 to 5 or more years of relevant experience in administrative support (of which should include event management, project coordination, or related roles; or an equivalent combination of education and years of experience.
• Strong organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with event management and software/tools (e.g., Eventbrite, Canva, HubSpot, Adobe, etc.).
• Must be able to work evenings and weekends, as needed, to support events and meetings.

• Bachelor's degree preferred.
• Previous experience with Banner is desired.
• Experience working in a university setting preferred.

$40,000 - $44,688