Applicant Login Administrative Assistant Apply now Job no: 502916 Department: College of Education, Sport, and Human Sciences Work type: Staff Full-time Non-Exempt Location: Alabama Categories: Administrative - Clerical Purpose of the Position: The Administrative Assistant will serve as the primary point of contact and provide administrative support for the Dean's Office and the Education Student Services Office (ESSO) in the College of Education, Sport, and Human Sciences (CESHS). The ESSO includes academic advisors and internship and certification support.Duties/Responsibilities:• At the direction of Dean's Office and ESSO staff, update records in student information databases and assist with compiling data for university, state, federal, and accreditation reports. Serve as a backup administrator for the Tk20 student information database and its successor.• At the direction of ESSO staff, send student placement requests to internship and field experience sites. Track the status of placement requests and ensure ESSO staff are fully informed of placement statuses in a timely manner. Track submission and execution of MOUs with various external constituencies, particularly internship sites.• At the direction of ESSO staff, coordinate with academic departments and the college Resource Manager to manage onboarding and semesterly offer letters for internship supervisors. Assist ESSO staff with onboarding of student ambassadors each semester.• Support Dean's Office and ESSO staff in the planning and execution of events, particularly internship receptions, advisory council meetings, and Honors Convocation.• Handle initial customer service for the Dean's Office and ESSO personnel, fielding calls, greeting and directing visitors, responding to inquiries, initiating problem resolution, and scheduling meetings. Edit college website pages upon request of Dean's Office and ESSO staff and with approval of the Associate Dean.• Assist with special projects as assigned. Minimum Requirements: • Bachelor's degree or an equivalent combination of education and years of experience.• 3-5 years of verifiable full-time verifiable relevant administrative work experience.• Proficiency in Microsoft Office Suite, particularly Excel is required.• Excellent written and verbal communication and interpersonal skills. Desired Qualifications: • Bachelor's degree.• Professional experience in a higher education setting. Published Salary (if available): $40,000 - $42,000 Advertised: Oct 08 2025 Central Daylight Time Applications close: Back to search results Apply now Refer a friend Whatsapp Facebook LinkedIn Email App Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Subscribe Recaptcha Privacy agreement Search results Position Location Closes Administrative Assistant Alabama The Administrative Assistant will serve as the primary point of contact and provide administrative support for the Dean's Office and the Education Student Services Office (ESSO) in the College of Education, Sport, and Human Sciences (CESHS). The ESSO includes academic advisors and internship and certification support. Expression of Interest Loading... Current Opportunities Position Location Closes Administrative Assistant Alabama The Administrative Assistant will serve as the primary point of contact and provide administrative support for the Dean's Office and the Education Student Services Office (ESSO) in the College of Education, Sport, and Human Sciences (CESHS). The ESSO includes academic advisors and internship and certification support. Powered by PageUp Please note, job openings are posted for a minimum of three (3) business days and may be removed from the job posting board and filled any time after the minimum posting period has ended. The University of Alabama in Huntsville is an equal opportunity employer (EOE), including an EOE of protected veterans and individuals with disabilities.