Staff Careers

The Assistant Bursar is responsible for the efficient and effective organization and operation of functions of the Bursar's Office. This includes but not limited to billing, collections, cash management, refunds, and overall management of student accounts receivables. Will have primary responsibility for processing, payment, deposit, and refunding activity for the Office of the Bursar and sets the example in providing exceptional customer service to the University community. Relationship building and representing the department in a positive manner are important to success.

Duties/Responsibilities

• Work Closely with the Bursar, and manage the reporting needs within area of responsibility in Student Accounts, Assessment procedures, and audit and reporting processes. Requires the knowledge of all systems, databases, business processes, student aid processes, and ability to electronically access and manipulate them to provide accurate and meaningful information.
• Assist the Bursar in the establishment, and implementation of short- and long-range organizational goals and operating procedures, and offer suggestions and recommendations for improvement related to student tuition.
• Analyze, interpret and implement policies, operating practices and assessment procedures to adapt to new technologies regarding all University students accounts activities.
• Analyze transactions and reports for appropriateness and making corrections, researching and resolving questions and problems from the University community and external entities, preparing journal entries, creating reports, and adhering to monthly/year end schedules.
• Maintain confidential information, record keeping and appropriate documentation.
• Prepare tax related documents including 1098Ts and 8300s, prepare and generate reports as assigned.
• Interacts with internal and external regulators and auditors, coordinate response to internal and external audit requests, participates in auditing projects, or provides information and access to accounting records as required.
• Perform testing of software system updates to include updates to Ellucian Banner Student Accounts modules.
• Research and resolve issues concerning all Accounts Receivable (AR) accounts including third parties.
• Facilitate eStore-fronts for departments, and coordinate reconciliation of funds received.
• Prepare, and maintain student records in accordance with generally accepted accounting principles, and assist with month end reconciliation of student receipts in Ellucian Banner with Finance department.
• Verify student accounts for accuracy and correct any errors accordingly in University software systems.
• Reconcile student sponsor and contract accounts as payments are received and at the end of each semester. Prepare invoices of student sponsors for approved amounts.
• Coordinate Banner related activities including Accounts Receivables of all external billings.
• Reconciliation of Accounts receivables ledger to ensure all payments are accounted for, and properly posted including third parties.
• Direct supervision of the student accounts manager, student accounts assistant, cashier and student workers.
• Ensure cash operations run smoothly, review daily deposit and make any necessary corrections.
• Create and/or maintain all training materials in the Bursar Office.
• Represent the Bursar's Office with various constituencies in making presentations to groups regarding office operations, procedures, and policies
• Attend orientation sessions to welcome students and advise on pertinent information and important upcoming dates.
• Work with other offices (other student service offices, colleges and departments)to improve departmental processing, and foster responsive and cooperative relationships.
• Work with students and families to properly credit student accounts for all type payments. Process and reconcile student account credit balance funds.
• Act as main point of contact, and provide information and resources to students, families, staff, and general public regarding state, federal and all applicable laws, rules, university policy, guidelines, and procedures. This includes communicating and follow up effectively in a timely manner
• Manage, and coordinate with campus partners department/colleges with deposits.
• Maintain current Financial Aid, Admissions, and Registrar processes, and how they relate to the Bursar's office function.
• Perform other duties as assigned

• Bachelor's degree or an equivalent combination of education and years of experience
• 5 -7 years of full-time verifiable progressively responsible administrative work experience (of which should include accounts receivables, billing, cash handling, collections, and data management.
• Knowledge of cashiering and cash management principles, systems, procedures, and standards.
• Knowledge of accounting and accounts receivable principles, methodology, and practices.
• Must have a high degree of attention to detail, and maintain confidentiality.
• Must have excellent verbal and written communication skills.
• Must have accounting skills, and knowledge of accounting laws and principles.

• Master's degree is preferred.
• Knowledge of university and/or public auditing policies, standards, and procedures is desired.
• Knowledge of student information system software and business systems to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections, such as Banner, or related systems is preferred.

$65,000 - $75,000