| Purpose of the Position: |
The Manager of Scholarships is responsible for managing and ensuring compliance with all aspects of the UAH Office of Financial Aid, including federal, state, and institutional rules, regulations, policies, and procedures. The incumbent will ensure that financial aid programs are administered accurately, consistently, and equitably, and that all eligible students have access to available federal, state, and institutional financial aid programs.
The Manager will monitor financial aid operations to ensure compliance with applicable regulations and University policies, identify and resolve issues in a timely manner, and assist in maintaining effective and efficient financial aid processes. The position will work closely with the Associate Vice President for Enrollment Management and provide daily operational support, including assisting with special projects, compliance activities, and administrative responsibilities.
The Manager of Scholarships will also serve as a key operational resource within the Office of Financial Aid and will provide leadership and continuity in the Associate Vice President’s absence, including addressing routine operational matters, coordinating with staff and campus partners, and ensuring that critical financial aid functions continue without interruption.
DUTIES & RESPONSIBILITIES
• Manages institutional scholarship budget in excess of $40 million. Responsible for knowing the eligibility requirements for all athletic, institutional, and endowed scholarships; for compliance with all scholarships, Title IV, and NCAA rules and regulations related to scholarships or grant-in-aid; and for maintaining all budgets within approved expenditure limits, Title IV, and/or NCAA requirements
• Must have a thorough knowledge of all requirements in endowed donor scholarship agreements, is responsible for establishing procedures to accurately implement each agreement, and must assist the academic committees in assessing scholarship applications to ensure that the best candidates are selected for each scholarship
• Responsible for awarding and maintaining integrity of athletic scholarship programs; collaborate with the Director of Athletic Compliance to develop and implement procedures for awarding and monitoring athletic scholarships according to NCAA requirements, and accurately reporting all student-athletes’ financial aid information to the NCAA for compliance review
• Responsible for awarding and maintaining various scholarships funded through University resources to ensure compliance and fiscal responsibility
• Responsible for managing the scholarship selection process within the established budget for each scholarship in various programs
• Responsible for the continuous review of scholarship offers, acceptance, and payments for any technical or procedural errors
• Must collaborate with various University departments to ensure proper information exchange in areas of mutual interest
• Responsible for updating scholarship disbursement schedules for students who are participating in official Co-ops and Internships
• Maintain up-to-date records of available scholarships to be awarded each year as well as selection and renewal criteria for each award
• Responsible for the maintenance of the University’s scholarship application, for processing all submissions (approximately 2,300 per year), and for all communications to applicants regarding the status of their submission
• Chairs the UAH Scholarship Committee for recipient selections and provides candidate lists to other appropriate committee members for review and recipient selection
• Notifies all scholarship recipients of scholarship offers, award details, eligibility and renewal requirements, as well as thank you letter guidelines
• Provides the Office of Development with updates to endowed and foundation scholarship offers, acceptances, cancelations, deferrals, and renewals
• Determines each scholarship recipient’s eligibility for renewal and notifies recipients of the outcome of their review, and is responsible for awarding and updating scholarship renewals on student accounts
• Chairs the UAH Scholarship Appeals Committee, manages scholarship appeal submissions, and notifies each student of the outcome of their appeal
• Act as the Office of Financial Aid’s liaison with Athletics for scholarship matters and serve on the Athletic Compliance Committee
• Other special projects as assigned
• Support and play an active role in all phases of the financial aid process
• Communicate directly with students and families to discuss scholarship processes, requirements, and concerns
• Prepare materials and present information on scholarships and other financial aid at various campus events
• Maintain thorough knowledge and understanding of Title IV federal financial aid regulations
• Supervise the day-to-day activities of direct reports
• Manage all aspects of Scholarship Manager software, including working with OIT, Admissions, and Advancement
• Responsible for keeping current on all federal, state, and instructional financial aid regulations and procedures
• Assist in any outside function for financial aid presentation.
• Provide leadership in the counseling and problem-solving aspects of the office of financial aid.
• Member of the Financial Aid SAP Committee
• Chair of the Financial Aid Scholarship Appeals Committee
• Member of the Financial Aid Professional Judgment Committee
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