Staff Careers

The Contract Manager, reporting to the Sr. Director of Procurement & Business Services, is a highly responsible advanced professional position, that oversees and maintains the contract operations for the University.

CONTRACT MANAGEMENT
• Responsible for drafting, evaluation, negotiation, execution, and overall management responsibilities of University contracts and agreements.
• Provide red-lined recommendations and negotiate directly with customer attorneys or purchasing staff until a consensus has been reached.
• Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports, and other documents for all projects.
• Negotiate appropriate contract type, scope, price, profit, and terms, and recommend changes.
• Establish equitable payment terms, facilitate timely payments through coordinated oversight with Accounts Payable of the invoicing process, and ensure customer compliance with payment terms.
• Monitor contract cost performance.
• Act as contractual liaison between University personnel and vendors, ensuring timely review and approval/reconciliation of variations.
• Work with other UAH offices as appropriate to ensure due diligence, including the Office of Information Technology (OIT) for data governance and security protocols and Risk Management to coordinate contractual insurance requirements.
• Review terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigation strategies.
• Serve as the point of contact for customers on contractual matters.
• Ensure contract and agreement close-outs, extensions, or renewals.
• Ensure that executed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
• Monitor transaction compliance (milestones, deliverables, invoicing, etc.).
• Oversee and ensure that all contracts and agreements are efficiently entered into the database and available for retrieval, review, and inspection.

SUBJECT MATTER EXPERTISE & LEADERSHIP
• Lead the development of a comprehensive negotiation strategy/plan working in conjunction with University senior and departmental leadership.
• Provide guidance on contract matters to procurement staff and customers, including training for new employees and business partners in contracting practices and procedures.
• Develop and implement procedures for contract management and administration in compliance with University policy and state and federal regulations.
• Monitor compliance by employees with established procedures, and identify areas of recurrent pressure.
• Monitor customer satisfaction with University terms and conditions and contracting practices.
• Prepare documentation for University leadership (and other parties) as required regarding the approval of contracts and agreements.
• Implement and administer a contract management software system.
• Develop, review and revise standard operating procedures for the contract lifecycle.

• Bachelor’s Degree in Business Administration, Public Administration, Finance, Business Law (or closely related field), plus 6 - 9 years of work experience in the contract management field (or an equivalent combination of education and experience)
• Minimum of 5 years of work experience in the purchasing field
•  Experience implementing and administrating a contract software management system, developing training materials, and presenting those training materials
• Experience creating a standard operating procedure for the contract lifecycle and developing training materials and presenting those training materials
• Strong oral and written communication skills
• Proficiency in Microsoft Office Suite
• Strong interpersonal skills, customer service orientation, and the ability to influence, collaborate, and build strong partnerships inside and external to the University

• Current certifications in contracts or procurement, such as but not limited to: Certified Professional Contracts Manager (CPCM), Certified Public Procurement Officer, Certified Public Procurement Buyer are desirable.

$85,000 - 100,000