Resource Manager

Apply now Job no: 498305
Department: College of Education
Work type: staff full-time exempt
Location: Huntsville, AL
Categories: Academic Affairs

Purpose of the Position:

The Resource Manager and Administrative Lead will serve as the financial officer for the UAH Early Learning Center and assist with day to day operations of the ELC. The incumbent will assist the Director in ensuring that funds are managed effectively and in line with state, federal, and university laws, and policies; as well as manage non-teaching staff.

- Process, monitor, and maintain all fiscal records for all ELC accounts. These accounts include but are not limited to: state operating funds, revenue accounts, grant accounts, ASC account, and UAH Foundation account.
- Monitor personnel costs for student workers, temporary employees, and employees in unbudgeted positions, ensuring that costs do not exceed available funds.
- Work closely with the Director to make budget projections, generate revenue forecasts, encumber funds for planned expenses, and adjust budgets and expenses as needed throughout the budget cycle.
- Work closely with the Office of Sponsored Programs and Contracts and Grants Accounting to assist the Director with grants, including: proposal preparation, budgeting of funds, award finalization, purchasing materials and services, and preparing reports.
- Monitor student accounts, ensuring that: invoices are sent in a timely manner, student accounts are not allowed to be in arrears for long periods of time, and checks and cash are processed promptly and according to university procedures.
- Assist the Director with contractor and partnership agreements, including: agreement preparation, prompt payment and issuance of invoices, and monitoring of expenditures and revenues associated with agreements/contracts.
- Process necessary procurement and accounting paperwork, including: requisitions, budget transfers, MRRs, miscellaneous and travel vouchers, and P-card transactions.
- Serve as point of contact for ELC Tuition Management System (TMS) portals. In the absence of the Staff Assistant, assist with duties normally performed by that position.
- Manage account transfers.
- Tuition Management including daily depositions, monthly billing, and maintaining tuition spreadsheets.
- Manage the hiring needs of the ELC.
- Entering all information in Page up, including entering position descriptions and employment opportunities.
- Review applications and schedule interviews.
- All Banner Employee entries (ePAFS, separation documents, offer approvals)
- Maintain personnel files within the ELC.
- Liaison between ELC and HR/Payroll
- Work closely with Student Services to hire Student Workers and Federal Work Study students.
- FMLA contact for HR.
- Timeclock plus proxy for Director
- Manage Labor Distributions for the ELC.
- Oversee the day to day operations of the ELC.
- Maintain responsibilities in the absence of the staff assistant.
- Keep accurate enrollment and withdrawal records of students and assist with registration.
-Other duties and responsibilities as assigned by the director.
- Manage the Child and Adult Care Food Program (CACFP) at the ELC.

Minimum Requirements:

• Bachelor's degree in Business Administration, Accounting, Finance, or related field, or an equivalent combination of education and years of experience.
• 5-7 years of full-time verifiable work experience in budget administration or management.
• Must be proficient in Microsoft Office Suite, specifically Excel.
• Must have excellent written and verbal communication skills.

Desired Qualifications:

• Master's degree in Business Administration, Accounting, or Finance is preferred.
• Familiarity with Banner Finance and Banner Employee is desired.
• Previous UAH experience or previous experience in an education administration position is preferred.

Published Salary (if available):

$50,000 - $55,000

Advertised: Central Daylight Time
Applications close:

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Please note, job openings are posted for a minimum of three (3) business days and may be removed from the job posting board and filled any time after the minimum posting period has ended.