Staff Careers

The incumbent provides proactive, high-level operational, administrative, and project management to the Vice President for University Advancement (VPUA) for a wide range of University issues, with primary focus on relations with senior administration, UAH Foundation trustees, dignitaries, donors, community members, staff, alumni, and students, in a highly visible and dynamic environment. In addition, the incumbent provides high-level project and administrative management to the Executive Director and the Board of Trustees of the UAH Foundation (UAHF). Manages the diverse, complex, and often confidential daily operations of the Office of the VPUA and UAHF with minimal supervision, requiring independent judgment and initiative. This critical position requires strong managerial, organizational, project management, and written/oral communication skills. Attention to detail and excellent proofreading/editing skills are priorities.

Duties/Responsibilities
Office of VP for University Advancement

• Performs complex and varied administrative duties for the VPUA requiring a significant degree of decision-making, technical knowledge, and independence of action
• Serves as a liaison with University leadership, assisting in relationship building with various constituents and leadership offices
• Liaises on University matters with individuals from the commercial, government, and external university sectors, including but not limited to leaders from the corporate community, elected officials, and Alabama universities. Provides responses on own initiative when decisions by VPUA are not required
• Serves as budget manager with responsibilities that include budgetary analysis, planning, and monitoring of University Advancement State and Foundation accounts; initiates guidance and reviews management and reconciliation of Division budgets. Analyzes, defines, and achieves financial targets
• Coordinates all travel arrangements for VPUA; maintains and controls VPUA’s schedule and calendar, anticipating the needs of the executive. Manage a high volume of demands for the VPUA's time by anticipating and resolving potential conflicts
• Supports the VPUA in scheduling and coordinating prospect visits in an effort to support the overall fundraising initiatives of the University
• Facilitates communication, coordinates schedules, and manages meetings with internal and external constituents, which includes community leaders and donors
• Conducts research and analysis of budget reporting; initiates, edits, and prepares materials and presentations for meetings/conferences
• Independently composes, reviews, revises, and edits confidential documents, reports, fundraising materials, and correspondence; provides analysis and consultations for written material of VPUA and colleagues
• Undertakes special projects as needed, including coordinating campus visits by high-level dignitaries, donors, and others

UAH Foundation Board of Trustees

• Serves as central liaison for UAH Foundation Board Trustees, who are major donors to the University
• Plans and manages meetings for the Board of Trustees, Executive Committee, Finance Committee, Development Committee, Nominating Committee, and Real Estate Committee, including meeting minutes
• Initiates and prepares materials for meetings involving complex, sensitive issues and/or matters of significance to the University, including fundraising and real estate dealings. Independently prepares presentations, talking points, and meeting agendas
• Generates and disseminates copy for internal and external records and reports to include (but not limited to) regularly scheduled and any special Board of Trustees reports and information regarding the UAH Foundation
• Initiates, plans, and implements special events to engage Trustees with the University
• Re-designs documents and analyzes/updates processes and procedures
• Initiates and manages the annual sensitive Code of Ethics Conflict of Interest disclosure process for Trustees

Division of University Advancement

• Provides proactive day-to-day direction for a staff within the Division of University Advancement under the advisement, as needed, of the VPUA
• Advises and provides administrative and budgetary analysis for departments within University Advancement. Establishes administrative processes and procedures
• Interprets University administrative policies and communicates policy compliance within the Division
• Serves as departmental personnel/human resources representative, duties which include making recommendations to the Vice President on employee staffing issues. Manages departmental hiring process, with direct contact with applicants. Manages search committees for the Executive team. Mentors, guides, and trains new employees

• Bachelor’s degree or an equivalent combination of education and years of experience.

• Five years of professional administrative work experience (three of which include providing executive-level support to a senior-level manager/executive.

• Ability to build and maintain relationships with a broad range of campus/community members.

• Professional demeanor with meticulous attention to detail; effective communication skills; excellent writing/editing skills.

• Proficiency in MS Office Suite with/ database, budget, and accounting experience; working knowledge of Banner Financial software.

** A cover letter is required in order to be considered for this position.

• Knowledge of UAH processes, protocols, and procedures.

• Budget management experience and knowledge of human resources best practices.

• Working knowledge of CRM donor relational database.

• University and Board management experience preferred.

• Demonstrated performance in position requiring sound judgment dealing with complex issues.

• Six to eight years of full-time experience in an administrative, project manager, or budget position (minimum six years as assistant for an executive-level manager is preferred).

$60,000 - $68,000